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Privacy Policy

Last updated: 4 October 2026

This Privacy Policy explains how Motion Light collects, uses, stores and protects personal information when you visit
motionlight.events or contact us through the website.

1. Data Controller

The data controller is Motion Light, Hong Kong. For privacy-related requests, you can contact us through the
contact form available on this website.

2. Personal Data We Collect

Depending on how you use the website, we may collect:

• contact details such as name and email address;
• event information such as event type, location, date and message content;
• technical information such as IP address, browser type, device information and server logs;
• cookie and consent preferences;
• any information you voluntarily include in a message sent to us.

3. Why We Use Your Data

We may process personal data in order to:

• respond to enquiries and prepare proposals or pre-contractual information;
• manage requests relating to events, projects and services;
• operate, secure and improve the website;
• comply with legal or regulatory obligations;
• store your cookie choices and, where required, obtain consent before using non-essential cookies.

4. Legal Bases

Depending on the context, processing may be based on your consent, steps taken at your request before entering into a contract,
performance of a contract, compliance with legal obligations, or our legitimate interests in operating and protecting the website
and responding to business enquiries.

5. Contact Forms

The website uses a contact form to receive enquiries. Information submitted through the form is used only to respond to your request
and, where relevant, to manage a potential or existing business relationship. Please avoid sending sensitive personal information
unless it is strictly necessary.

6. Cookies and Similar Technologies

We use technical cookies that are necessary for the website to function. Where optional analytics, marketing or third-party cookies
are used, they should only be activated after obtaining the required consent. Cookie preferences are managed through our consent
management solution. You can change or withdraw your consent at any time through the cookie settings available on the website.

7. Service Providers

We may use trusted technical service providers to operate the website, host its infrastructure, deliver website functionality and
maintain security. The website is hosted using Aruba infrastructure. Providers may process data only to the extent necessary to
provide their services and according to applicable data-protection requirements.

8. International Data Transfers

Motion Light operates from Hong Kong and may work with users, clients and service providers in different countries. Where personal
data is transferred internationally, we take reasonable measures to ensure that the transfer is carried out in accordance with the
applicable legal requirements.

9. Data Retention

Contact enquiries are generally retained for no longer than necessary to handle the request and manage the related business
relationship. Where no contractual relationship follows, enquiry data will normally be deleted or anonymised within 24 months,
unless a longer period is required by law or necessary for the establishment, exercise or defence of legal claims.

10. Your Rights

Subject to applicable law, you may have the right to:

• request access to your personal data;
• request correction or deletion of your data;
• request restriction of processing;
• object to certain processing activities;
• request data portability where applicable;
• withdraw consent at any time where processing is based on consent;
• lodge a complaint with a competent data-protection authority.

11. External Social Media

The website may include links to social media platforms such as Instagram, LinkedIn and TikTok. If you follow an external social
link, the relevant platform may process your data according to its own privacy policy. Motion Light does not control the privacy
practices of those third-party platforms.

12. Security

We apply reasonable technical and organisational safeguards designed to protect personal information against unauthorised access,
alteration, disclosure or loss. No online system can, however, guarantee absolute security.

13. Changes to This Policy

We may update this Privacy Policy when our services, website technologies or legal obligations change. The latest version will always
be published on this page with the date of the most recent update.